Fleet Business Management Software

Sell more. Service better. Account for everything.

FLEETORIA is the all-in-one business management system for vehicle dealerships, fleet operators, and garages across East Africa. Sales, maintenance, spare parts, and accounting — fully integrated in a single platform.

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End-to-end Inquiry to invoice
Integrated Accounting built-in
One system All departments
Fleetoria

Core Modules

Everything your fleet business runs on

Six fully integrated modules that replace the disconnected spreadsheets, manual job cards, and separate accounting packages your team is juggling today.

Customer Management

Maintain a complete customer database with contact history, vehicle ownership records, and communication logs. Know your customer before they walk through the door.

Sales & Inquiry Management

Capture every inquiry and track it through quotation, negotiation, and closure. Never lose a lead or miss a follow-up. Full pipeline visibility for your sales team.

Inquiry-to-Sale Conversion

Convert an inquiry into a quotation, a quotation into an order, and an order into an invoice — all within FLEETORIA. No re-keying of data between stages.

Maintenance Management

Log job cards, assign technicians, track labour and parts used per job, and maintain a full service history for every vehicle. Know what was done, when, and by whom.

Spare Parts Inventory

Track parts stock levels, reorder points, and supplier details. Parts issued to job cards are deducted automatically, keeping your inventory accurate in real time.

Integrated Accounting

Sales invoices, purchase orders, payments, and expenses flow directly into the accounts module. Real-time financial reporting without exporting to a separate accounting package.

Fleetoria Integration

Ultimate Enterprise Management for Heavy Commercial Vehicles.

Fleetoria is an all-in-one enterprise software ecosystem designed specifically to handle the high-intensity operational demands of heavy commercial vehicles. By seamlessly bridging office operations with field reality, Fleetoria consolidates sales, customer management, maintenance, inventory tracking, and accounting into a single source of truth.

The platform operates across two major pillars:

1. The Online Application: A powerful, centralized desktop dashboard for back-office administration, deep financial reporting, inventory procurement, and macro-level fleet analytics.

2. The Mobile App: A fast, rugged tool engineered for drivers, on-site mechanics, field sales reps, and yard managers to input real-time data, update job cards, and log sales on the move.

Multi-Brand Truck & Heavy Machinery Specialization.

Heavy commercial fleets are rarely uniform. Fleetoria is specifically engineered to accommodate the distinct mechanical, parts-sourcing, and service lifecycles of major global truck brands.

Chinese Commercial Giants (HOWO, FAW, SHACMAN, FOTON, Among Others).

Client meeting Dubai

FOTON

On-site consultation Dubai

HOWO

Presentation Dubai

SHACMAN

Team discussion Dubai

FAW

1. High-Volume Inventory Management: These brands heavily rely on fast-moving parts (e.g., specific filters, V-rods, cabin suspension components, and brake linings). Fleetoria's inventory module tracks these parts down to specific bin locations, automating reorder points so your fleet never faces downtime.

2. Component-Level Maintenance Lifecycle: Tracks heavy-duty wear items typical of tippers and mixers working in construction, mining, and bulk freight. It schedules preventive maintenance based on harsh operating hours rather than just mileage.

European Premium Fleets (Mercedes-Benz, Volvo, Scania, Among Others):

MERCEDES

MERCEDES BENZ

SCANIA

SCANIA

VOLVO

VOLVO

MAN

MAN

Also supported

DAFIsuzuHino Mitsubishi FusoUD Trucks DongfengXCMGMACK PeterbiltFreightlinerKenworthInternationalWestern Star

Advanced Telematics & Diagnostics Tracking: European trucks feature complex electronic architectures. Fleetoria's maintenance module is architected for seamless integration‐both via physical hardware interfaces and robust APIs‐allowing fleet managers to automatically ingest and track intricate fault codes, complex sensor data, AdBlue consumption, and sophisticated Euro 5/6 emission system service intervals.

Asset Valuation & Depreciation Accounting:

Vehicles like Scania and Volvo represent massive capital investments. Fleetoria's accounting engine handles precise asset depreciation, calculating the true Total Cost of Ownership (TCO) and cost-per-kilometer for these premium assets.

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Screenshots

Built for the people who use it daily

Clean, practical screens designed for sales staff, workshop supervisors, stock clerks, and accounts teams — not just IT administrators.

Sales pipeline view 🔍

Sales pipeline

Track every inquiry from first contact through to closed sale in a single view.

Job card management 🔍

Job card management

Open, assign, and close maintenance job cards with parts and labour tracked per job.

Spare parts inventory 🔍

Spare parts inventory

Real-time stock levels, reorder alerts, and automatic deductions when parts are issued to jobs.

Financial reports 🔍

Financial reports

Revenue, expenses, and profitability reports generated directly from your transactions — no exports needed.

Ready to run your fleet business in one system?

Book a personalised demo and see how FLEETORIA connects your sales team, workshop, stock room, and accounts — from day one.

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